Registration

Registration Rates for the SAA 88th Annual Meeting Portland, OR 

Immediate Family Pass

Immediate Family Pass registration is for immediate family members (please indicate relationship) who are non-archaeologists and who are at the annual meeting as guests of meeting registrants. Immediate Family Pass holder ages 13 and older are required to display a badge for entry to the meeting venue. Each pass costs $50. Guest registration may be completed through advance registration or, if done on-site, the registered attendee must accompany guest to registration.

Policies

Attendance at the meeting constitutes as an agreement to the Annual Meeting Safety Policy and Code of Conduct including the possibility that a violation may cause one’s termination from participation in the meeting without refund.

Refund Policies

Because of the costs to the Society of presenting on the program, the SAA had different refund policies for presenters and attendees. In addition to the SAA Annual Meeting registration fee, you may also need to consider other refund policies:

• SAA Room Block Hotels: Members must notify the hotel of cancellations no later than three (3) working days before the date of arrival to receive a refund from the hotel.
• Travel: We strongly encourage meeting participants to familiarize themselves in advance with refund and cancellation policies for airlines, car rentals, trains, or other travel providers, as there is likely to be a great deal of variation in what is allowed.

Refund Policy for Presenters

The SAA has always refunded (in full) anyone unable to attend the Annual Meeting (we require documentation). Registration fees for presenters who elect to withdraw from the program will be refunded by the SAA office - minus a $25 processing fee - upon receipt of emailed or written request (no verbal requests, please) postmarked by December 1. After the December 1 deadline, the SAA does not issue any refunds except in the case of program participants who provide documentation that shows they cannot attend, such as a visa denial, governmental travel advisory or prohibition, employer travel prohibition, or medical reason.

Refund Policy for Attendees Who Are Not Presenting on the Program

The SAA has always refunded (in full) anyone unable to attend the Annual Meeting (we require documentation). Up until the advance registration deadline for that year's meeting, registrants can request a refund minus a $25 administration fee. After the advance registration deadline, the SAA does not issue any refunds except in the case of registrants who provide documentation that shows they cannot attend, such as visa denial, governmental travel advisory or prohibition, employer travel prohibition, or medical reason.

The SAA Board has established a new meeting registration policy beginning with the SAA 88th Annual Meeting in 2023. In the event an SAA annual meeting is canceled, meeting registrations will automatically be applied to the next year's annual meeting unless a full refund is specifically requested.

Meeting Access Grants

The SAA Meeting Access Grant (MAG) was established in 2021 and first implemented in 2022 to support the participation of members in the Annual Meeting who might not otherwise be able to attend. The MAG committee will award funds up $500 to support access and travel to the Annual Meeting in the following categories: 
• Travel (airfare, car rental, gas, etc.) 
• Lodging (hotel within SAA room block)
• Food (meals during the meeting and while traveling to/from it) 
• Incidentals (public and private transportation, including but not limited to train, subway, bus, taxi, Uber/Lyft, etc.; visa application costs and travel costs associated with obtaining a visa; poster printing fees)
• Childcare 
• Meeting registration fees 

Application deadlines occur annually twice a year: August 15 and November 15. Applicants for the August 15 round will receive notification on September 1, 2022. Funds will be distributed to successful applicants by February 15 annually. Applicants awarded a MAG during the first round of awards may not apply for another MAG until the following calendar year (e.g., 2023). The SAA will ask grant recipients unable to follow through with their intended participation in the Annual Meeting to refund the funds awarded. Recipients failing to return the unused funds will be ineligible to apply for other future SAA support, including but not limited to the MAG.

Members who applied unsuccessfully for a grant during the August round of awards will have their application rolled over to the November deadline and automatically included in the second award round.

Application

To apply, download and fill out the application form and email the completed document to meetingaccessgrants.saa@gmail.com.

Eligibility
To apply for a Meeting Access Grant, applicants must be current SAA members who fulfill at least one of the following criteria:

• student (undergraduate or graduate);
• first-generation college student;
• international member*;
• Indigenous, Native American, Alaskan Native, Native Hawaiian, and First Nations person;
• first-time presenter at the SAA Annual Meeting.

*Following SAA Membership categories (https://www.saa.org/membership/member-categories-rates), international membership is afforded to persons living in Latin America and countries not listed below: Australia, Bahrain, Bermuda, Brunei, Canada, Cyprus, Israel, Japan, Korea, Kuwait, Libya, New Caledonia, New Zealand, Qatar, Saudi Arabia, Sultanate of Oman, Singapore, Taiwan, United Arab Emirates, United States, or Western Europe. 

SAA Board and staff thank donors to the Meeting Access Grants Fund for making this program possible.