Annual Meeting Policies

All registrants of the SAA Annual Meeting must agree to abide by the following policies:

  • I agree to adhere to the SAA events Code of Conduct and understand that my failure to do so may result in my removal from the SAA conference and any future SAA conferences without refund of my registration fee.
  • I agree that I am required to show proof that I am fully vaccinated against COVID-19, per CDC guidance as of January 15, 2022. This means that I must complete any required vaccination and any boosters by March 15, 2022.

In addition to the above, meeting presenters agreed to abide by the following policies:

  • In order to participate in the Society for American Archaeology’s 87th Annual Meeting, I understand that I must be a member of SAA during the year of the meeting (2022). By Board policy, outlined in the submissions guidelines, current members must renew for 2022 by January 30, 2022.  If I do not renew/join by the applicable deadline, I understand that my submission will be rejected by the Board of Directors and that it cannot be reinstated.
  • I certify that this submission conforms to the Principles of Archaeological Ethics.
  • I am not and have not ever been the subject of discrimination or harassment lawsuit or related administrative complaint that resulted in an adverse finding; I do not have and have not had a current or pending disciplinary action, such as suspension or termination of registration resulting from a Register of Professional Archaeologists’ grievance investigation.
  • I understand that SAA has the right to modify or cancel any submission at any time for any reason upon written notice to the member.
  • I give my express consent for SAA to use my personal data to provide its programs and services. For example, SAA will use meeting registration data for its program. I understand that I may contact SAA at any time at membership@saa.org to have my personal data removed from its database or to ask how SAA will use my data. I understand a request to erase data will terminate a membership because SAA will not be able to mail any print publications and provide online benefits. Users may opt-out of specific email communications as detailed in the SAA Privacy Policy. I have reviewed and accept the terms of the Privacy Policy.
  • I agree my presentation may be recorded and made available to meeting registrants and I understand that registrant names and e-mails may be shared. I hereby grant the SAA a nonexclusive, royalty-free license to record and make available any presentation or comments for the sole purpose of making such presentation available to SAA meeting participants through 2022.
  • The SAA recognizes that images of human remains have the potential to be offensive and unsettling to some members of our community and those communities with whom we work. We ask that presenters please indicate whether or not their presentation includes such images in an effort to create a more respectful environment for all.

 

Refund policies

  • Registrants may request full refunds until December 1 by e-mailing membership@saa.org. 
  • After December 1, up until the advance registration deadline, registrants can request a refund minus a $25 administration fee.
  • After the advance registration deadline, the SAA does not issue any refunds except in the case of registrants who provide documentation that shows they cannot attend, such as a visa denial, governmental travel advisory or prohibition, employer travel prohibition, or medical reason.
  • “No shows” receive no refund.
  • In the event an SAA annual meeting is canceled, meeting registration fees will automatically be applied to the next year’s annual meeting unless a full refund is specifically requested.

IMPORTANT DATES

  • May 03, 2021

    Submission System Opens

  • September 14, 2021

    Submission Deadline 3PM EDT

  • November 10, 2021

    Meeting Payment Confirmations Sent

  • November 15, 2021

    Membership Join Deadline for Nonmember Participants

  • December 01, 2021

    Withdrawal Deadline

  • December 06, 2021

    Participation Decision Letters from Program Committee

  • January 30, 2022

    Membership Renewal Deadline for Current Member Participants

  • March 01, 2022

    Advance Registration Closes

  • March 05, 2022

    Meeting Safety Policy Advance Reporting Form Deadline