Volunteer for the Annual Meeting

The SAA seeks enthusiastic volunteers for the annual meeting. Volunteer opportunities are open to both members and nonmembers who are eager to connect with colleagues.

In order for volunteers to have meeting flexibility, the SAA requires two 4-hour blocks of volunteers’ time. In return for your time, you will receive a complimentary meeting registration.

Training for the meeting will be provided via a detailed manual. Links to these manuals will also sent to you electronically prior to the meeting. On-the-job training will also be provided. As always, SAA staff will be on hand to assist you with any questions or problems that may arise.

We will be accepting applications for the annual meeting until all shifts are full. Questions about volunteering? Email [email protected] for information.

Please note that your volunteer registration is not final until you receive an email from SAA confirming you are volunteering.

Please do not sign up if you cannot sign up for two shifts. If you do not sign up for two shifts, you will be automatically removed from the sign up.

Sign up link coming soon.

Volunteer Assignments

Overview

Individuals who registered in advance of the meeting (including all presenters, etc.) will have a packet at Advance Registration. This packet contains a name badge, tickets for registration, and tickets for special events, excursions, and workshops that the individual is registered for. If an individual did not pay his or her registration and event fees in full, there will be an invoice stapled to the front of the packet. All balances must be paid in full immediately at Registration.

Duties

Each volunteer will be responsible for one part of the registration list (last name letters A-D, etc). When working in your Advanced Registration section your duties are as follows:

1. Find the individual’s packet. 

  • When looking up hyphenated and Latin American names, check all possible variations.
  • Beware of common surnames.  Be certain to look at the full name printed on the badge.

2. Give each registrant the following materials:

  • Envelope with Name Badge, Tickets & Ribbons (if applicable)
  • the Program Book
  • Program Update
  • Badge Holder
  • Annual Meeting Bag

3. Ask the individual to check that all event tickets are in the packet before he or she leaves the registration area.

If a balance due sheet is stapled to the front of a registrant's packet, walk packet and registrant to the cashier for payment; registration fees must be paid in full before a registration packet may be distributed.

If an individual is picking up more than one packet, only give him/her the packets if a balance due sheet is not attached.  Packets with a balance due sheet may only be given to the registrant to whom the packet belongs.

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Questions?

What do I do if I’m scheduled to volunteer but I need to change my shifts?

If you are no longer available for the shifts you are signed up for, switch your shifts by following the steps below:

  1. Go to the sign up form and click “Change my sign up” at the top of the page.
  2. Select if you signed up with or without an account. If you signed up without an account, enter the email address that you used to sign up.
  3. You will receive an email with a link to edit your shifts.
  4. Follow the link and select “Click here to edit” for each shift that you want to change. Click “delete” on the shift that you no longer want.
  5. From there, you can sign up for a new shift.

What do I do if I can’t volunteer anymore?

If you are no longer able to volunteer, please email [email protected] as soon as possible. If you will still be attending the meeting, you will need to register as an attendee.

Is there a waitlist to be a volunteer?

Volunteer sign up coming soon.
For additional information, please contact the SAA by phone at +1 (202) 789-8200 or email [email protected].

ATTENTION! BEWARE OF HOUSING POACHERS!

The Society for American Archaeology (SAA) has learned of a company that is attempting to do business with SAA exhibitors and attendees by soliciting them for sleeping rooms in regard to the SAA Annual Meeting. The SAA does not endorse booking hotel reservations via another company or source. The only authorized sources for making hotel room reservations for the annual meeting is the SAA website and with the hotel directly.

If you receive any solicitations either via email or telephone from other third parties/vendors incorrectly identifying themselves as an official SAA housing representative or member of exhibition services, we ask that you please delete the message immediately, ignore any further requests, and contact the SAA’s executive director immediately at +1 (202) 559-4580.