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Frequently Asked QuestionsAbstract Submissions
The Annual Meeting
How do I submit my abstract electronically? There are links to Instructions for Individual Submissions and Instructions for Session Organizers on the main Meeting page on SAAweb. I have problems with the PDF submission forms, is there another way to obtain the forms? If you can't download the submission forms, you can call the SAA office at 202-789-8200 or email us at meetings@saa.org to request forms to be sent to you by fax or mail. If you are an individual presenter you can use the Online Individual Submission Form, with the option to pay electronically or print a summary sheet that you can fax or mail with your payment to the SAA office. No. A symposium participant must send their submissions forms to the session organizer in advance so the organizer can collect material from each participant and send all material in one packet to the SAA office (through the Online Submission Form, or fax, or regular mail) by the September 10, 2008 deadline. Do I have to be a member to present at the SAA meeting? Participants must hold 2009 membership in the society. I am a current member, do I have to pay next year dues with my submission? No. If you are current 2008 member, you will receive your 2009 renewal invoice in October. I am not a member of SAA and I want to submit an abstract, how do I become a member? You should send in your submission, including registration at a member rate. SAA will send you information on membership and a membership application in late 2008. To see the SAA's membership dues and benefits, click here. I am not a member of SAA. What should I fill in on Form A for my "Member Number?" You do not have to fill in a member number. You will receive one upon payment of your membership dues later this year. How many roles can I have at the Annual Meeting? No individual may have more than three participant roles (presenter, organizer, chair, moderator, or discussant) during the Annual Meeting, nor may s/he be a presenter more than once. I have different roles in different sessions, do I pay the registration fee for each role? If you are participating in more than one session you must:
Only the presenting author should submit the abstracts and pay the registration fee. Non-presenting coauthors are not required to attend or register; those coauthors who do wish to attend the meeting should register through the advance registration process upon receipt of the Preliminary Program booklet that will be mailed to all members and posted on SAAweb in December 2008. When can I expect a receipt confirming my submission? Payment confirmations will be mailed from SAA headquarters on November 1, 2008. When will I know whether my submission has been accepted? The Annual Meeting Program Committee will send notification of acceptance or decline by December 15, 2008. How do I post my electronic symposium? Once your symposium has been approved by the Annual Meeting Program Committee, please forward your electronic symposium files in html format along with any supporting files such as images (jpg format), pdf's, etc to TBD at . MS Word files are accepted if you're not familiar with html. Electronic symposiums are scheduled to appear on the SAAweb one month prior to the meeting and all electronic symposium files should be recieved by March 20, 2006. One month prior to the meeting, the electronic symposiums will be accessible from the meetings section of SAAweb. When will the preliminary program be on SAAweb? It will be available at the end of December 2008. Do I have to be a member to register for the SAA meeting? You do not need to be a member of SAA to attend the conference. But we encourage that if you are not a member become one to enjoy the benefits of SAA's membership. What should I do when the "edit basket" button for online registration doesn't display all of my items?We are working on resolving this problem. Select all of your items and select "final checkout," then "edit" to verify that all of your selections are in your basket. Please contact us at 1+ 202-789-8200 or at meetings@saa.org if you have selected items and they still do not appear during final checkout. What should I do when I receive the "select a registration class" error dialog box when selecting the "event return" button from the "edit basket" screen during the online registration process?We are working on resolving this problem. Select your browser back button to return to the event registration screen. Please contact us at 1+ 202-789-8200 or at meetings@saa.org if you are having problems processing your registration order. What is the maximum size for posters? The posters must have a maximum size of 4 ft × 8 ft. For more information on posters, please refer to the Guidelines for Poster Presentations. What audiovisual equipment will be provided if I'm a presenter? Each room is equipped with the following standard setup:
Laptop computers will not be provided. In 2004, the SAA Board approved a policy to provide only the standard setup with LCD projectors and cables. Individuals who wish to order and pay for additional equipment (i.e. slide or overhead projector) must contact Tobi Brimsek, Executive Director. Who will provide the laptop and load the presentations if our session uses a LCD projector? As stated in the LCD projector guidelines (include link), it is a responsibility of the session organizer/chair to ensure that presentations are loaded on one laptop and ready to go. Time constraints do not allow individual presenters to connect, boot, and use separate laptops for individual presentations. Future Annual Meeting Dates. Save these dates!
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