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Online Individual Submission Instructions

Before beginning the process, you must have on hand the following information:

• The information necessary to fill out Forms A, B, and C.

The submission process must be done in one step. Please do not bookmark the pages at any step of the process; you won't be able to retrieve the information entered. If you need assistance call the SAA office at 202-789-8200.

If you submit and pay online, you will need your credit card number, expiration date, name on the card, and complete address.

If you want to complete the form online but wish to send your payment information by fax or mail, you will be able to print a summary screen. Then mail or fax 2 copies of the printed summary screen (equivalent of Forms A, B, and C) to the SAA Office.

Individuals who are not participating in a symposium, must fill out the electronic individual submission forms.

Online submissions will be acknowledged via email. While this message acknowledges receipt of the information you sent electronically, it is NOT confirmation of payment or acceptance of the submission.

Payment confirmations will be mailed from SAA Office on November 1, 2008, and the Program Committee will send notification of its decision to accept or decline the submission by December 15, 2008.

Online Submission Process:

After choosing the 2009 Online Individual Submission Form, the Forms A, B and C will load on the screen. Enter the information for Forms A, B, and C. At the end of the screen, you have a choice of two buttons - "Continue Online" and "Fax/Mail Payment".

"Continue Online" button:

1. Click this button if you would like to submit and pay online. You will be asked to verify the information you provided before your enter your payment information. Proceed through step 6.
2. If the "Possible Duplication" screen appears, please review the information presented against your information to ensure you do not submit your presentation multiple times. Please select the "Change Info" button to make any necessary changes to your information. If this duplicate warning is inconsequential (e.g. two people sharing the same email address), select the "Ignore Duplication" button to proceed.
3. When the 2009 Individual Submission — Verification screen appears, verify that all the information is correct. If there are mistakes, click the "Change Info" button at the bottom of the screen to correct the information. If everything is correct, click the "Verified" button at the bottom of the screen to proceed with the submission payment.
4. A popup screen will appear indicating that you are about to submit forms A&B and you will proceed to the online payment screen. Select Ok to proceed or Cancel to return to the verification screen to review or change your information.
5. The SAA Payment Processor screen will appear. Your order number and total will be displayed on the screen. Your order number will be formatted as: (SAA-AM74-I-___). Write down this number, in case there are any problems while processing your credit card. Enter your credit card information. (SAA accepts Visa, MasterCard and American Express only) When done, click the "PAY" button at the bottom of the screen only once.

6. If the credit card payment process did not encounter any errors, a screen with the title "RECEIPT" appears. The screen will show the date, order number, amount charged, description, and payment type. Print this screen for your records.

   If the credit card payment process encountered any errors, a screen with the title "ERROR" appears. The screen will explain what type of error occurred. Go back to the previous page by clicking the Back button of your browser, correct any errors and click the "PAY" button to resubmit your payment. Please contact us at +1 202/789-8200 if you need additional assistance.

You are finished submitting electronically! Thank you.

"Fax/Mail Payment" button:

Click this button if you would like to mail or fax your submission and payment instead of paying online. Choosing OK will create a summary screen of the Forms A, B, and C.

Verify that all the information is correct. If there are mistakes, click the "Change Info" button at the bottom of the screen to correct the information. If everything is correct, Print this screen, select the "verified" button to store the information at SAA, and send the summary sheet with payment to the SAA Office either by fax or mail.

By fax, send the summary sheet with credit card information to 1+ 202/789-0284.

By mail, send the summary sheet along with your credit card information, check or money order to the SAA Office:

Society for American Archaeology
900 Second Street NE #12
Washington, DC 20002-3560
   Fax: 1+ 202/789-0284

Summary sheets and payment must be received by the September 10, 2008 deadline.

Go to Online Individual Submission Form

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