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 Volunteer For the Annual Meeting

SAA is currently seeking enthusiastic volunteers for the 84th Annual Meeting in Albuquerque, NM. Volunteer opportunities are open to both members and non-members who are eager to connect with colleagues.

In order for volunteers to have meeting flexibility, SAA will require two 4-hour blocks of volunteers’ time! The complimentary meeting registration is the exclusive benefit for your time.

Training for the April 10-14, 2019 meeting will be provided via detailed manuals provided below. Links to these manuals will also sent to you electronically prior to the meeting. On-the-job training will also be provided. As always, SAA staff will be on hand to assist you with any questions or problems that may arise.

Applications are accepted on a first-come, first-serve basis until February 15, 2019.


See you in Albuquerque, NM!

Volunteer Assignment Overviews


Individuals who registered in advance of the meeting (including all presenters, discussants, etc.) will have a packet at Advance Registration. This packet contains a name badge, tickets for registration, as well as any special events, excursions, and workshops that the individual is registered for. The advance registration deadline is about one month prior to the meeting. View Advanced Registration Manual.


Several different tasks are accomplished at Onsite Registration: Individuals may register for the meeting, add additional events to their schedule, and pay 2019 membership dues. SAA takes cash, check (drawn on a U.S. bank ONLY), VISA, MC and American Express. View Onsite Registration Manual.


The SAA Booth is a display of membership services, publications, and SAA merchandise in the Exhibit Hall. Materials and brochures describing membership benefit programs will be available. Volunteer duties will be divided between providing customer assistance to those making merchandise purchases and cashiering.

The SAA Press & SAA Gear Order Form must be filled out by each customer making a purchase. This form acts as accounting backup and must be kept for processing by SAA staff. SAA accepts three forms of payment: U.S. cash, credit card (VISA, MasterCard, or American Express), and check (either personal, business, or traveler’s check drawn on a U.S. bank in U.S. funds). View SAA Booth Manual.


Volunteers assigned to the SAA Meeting Office will provide general customer service for meeting attendees. Volunteers may also be assigned to help out in any of the various work areas (including registration and session attendance) as necessary if there is a greater need there. View SAA Meeting Staff Office Manual.


You are now responsible for 2/3 meeting rooms. In your four hour shift, you are responsible for all sessions in those rooms. You will need to visit all rooms throughout the shift.

Session Attendants are available to assist presenters and session chairs as necessary, including:
o Operating LCD projectors.
o Assisting with timers.
o Assisting with wireless remote
o Controlling room lights.
o Contacting the SAA Meeting Office should a problem arise with the audio/visual equipment or the room set-up.

 View Session Room Attendant Manual.


For additional information, please contact Solai Sanchez at SAA: Phone +1(202) 559-7382 or e-mail solai_sanchez@saa.org.